Accounts Payable Specialist
SERVPRO of Wheaton/Glen Ellyn SERVPRO of Wheaton/Glen Ellyn Naperville, IL Naperville, IL Full-time Full-time $24 - $30 an hour $24 - $30 an hour Position Summary / Purpose Manage accounts payable using accounting software and other programs and assist in capturing all company and job costs in a timely manner to facilitate both job costing as well as cash expenditure forecasts.
Handle accounts payable across multiple entities and vendors to ensure bills are paid in a timely and accurate manner while adhering to departmental procedures.
Establish and maintain relationships with new and existing vendors.
Primary Duties and Responsibilities Accurate and timely entering of Servpro employee labor, temp.
labor, credit card, consumables, and subcontractor labor and expenses Review job file management software for completed purchase orders into liabilities once work has been confirmed Prepare weekly expense forecast Prepare monthly expense reports and send to management for review Participate in benefits administration including claims resolution, change reporting, and approving invoices for payment.
Solicit, collect, and review information packets from prospective vendors.
Follow up regarding gaps or discrepancies.
Capture information for approved vendors in appropriate systems.
Manage distribution, tracking, replacement, and termination of company credit cards; code charges appropriately Participate in weekly Work in Progress (WIP) meetings as requested Receive, validate, enter, gain approval, and pay incoming bills per agreed upon terms.
This may include proactively retrieving bills from a variety of sources, uploading bills or relevant notes into various systems, such as Dash, Dext, QBO, etc.
, and confirming details versus received POs, work orders, or customer payments.
Manage various payment methods such as ACH, checks, autopay, Ramp, etc, and recommend appropriate usage of each Compile weekly AP report, including all necessary supporting data, and present to management for approval Process refund checks when necessary Receive, review, sort, and direct incoming mail Submit filings such as sales tax / use tax as needed on a state-specific basis Additional Duties and Responsibilities Participates in administrative staff meetings Attends meetings and seminars pertinent to job responsibilities Decision Rights and Authority All payable aspects of bookkeeping Working Relationships and Scope Maintain timely creation of payables recording through effective flow of information, and receipts from operations to administration Job Type:
Full-time Pay:
$24.
00 - $30.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience level:
4 years Schedule:
8 hour shift Application Question(s):
Do you have experience in construction accounting? How many years of Quickbooks experience do you have? Do you have franchise experience? If yes, how many years? Do you have experience with job costing? This job requires a background check.
Are you will to submit to a background check? Are you able to commute to the Naperville office 3 days a week? Education:
Associate (Required)
Experience:
Accounts payable:
4 years (Required) Ability to Relocate:
Naperville, IL 60563:
Relocate before starting work (Required) Work Location:
Hybrid remote in Naperville, IL 60563.
Estimated Salary: $20 to $28 per hour based on qualifications.
Handle accounts payable across multiple entities and vendors to ensure bills are paid in a timely and accurate manner while adhering to departmental procedures.
Establish and maintain relationships with new and existing vendors.
Primary Duties and Responsibilities Accurate and timely entering of Servpro employee labor, temp.
labor, credit card, consumables, and subcontractor labor and expenses Review job file management software for completed purchase orders into liabilities once work has been confirmed Prepare weekly expense forecast Prepare monthly expense reports and send to management for review Participate in benefits administration including claims resolution, change reporting, and approving invoices for payment.
Solicit, collect, and review information packets from prospective vendors.
Follow up regarding gaps or discrepancies.
Capture information for approved vendors in appropriate systems.
Manage distribution, tracking, replacement, and termination of company credit cards; code charges appropriately Participate in weekly Work in Progress (WIP) meetings as requested Receive, validate, enter, gain approval, and pay incoming bills per agreed upon terms.
This may include proactively retrieving bills from a variety of sources, uploading bills or relevant notes into various systems, such as Dash, Dext, QBO, etc.
, and confirming details versus received POs, work orders, or customer payments.
Manage various payment methods such as ACH, checks, autopay, Ramp, etc, and recommend appropriate usage of each Compile weekly AP report, including all necessary supporting data, and present to management for approval Process refund checks when necessary Receive, review, sort, and direct incoming mail Submit filings such as sales tax / use tax as needed on a state-specific basis Additional Duties and Responsibilities Participates in administrative staff meetings Attends meetings and seminars pertinent to job responsibilities Decision Rights and Authority All payable aspects of bookkeeping Working Relationships and Scope Maintain timely creation of payables recording through effective flow of information, and receipts from operations to administration Job Type:
Full-time Pay:
$24.
00 - $30.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience level:
4 years Schedule:
8 hour shift Application Question(s):
Do you have experience in construction accounting? How many years of Quickbooks experience do you have? Do you have franchise experience? If yes, how many years? Do you have experience with job costing? This job requires a background check.
Are you will to submit to a background check? Are you able to commute to the Naperville office 3 days a week? Education:
Associate (Required)
Experience:
Accounts payable:
4 years (Required) Ability to Relocate:
Naperville, IL 60563:
Relocate before starting work (Required) Work Location:
Hybrid remote in Naperville, IL 60563.
Estimated Salary: $20 to $28 per hour based on qualifications.
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